How event managers should prepare and respond to Coronavirus

We have spoken to a number of event organisers over the last couple of weeks and coronavirus (COVID-19) is definitely top of mind with some events in Europe even being cancelled. Providing staff at events means that we need to make sure they are safe as well as attendees. 

How to stay up-to-date

In order to make informed decisions about your event, you need to ensure you are kept up-to-date with the latest news about coronavirus. We would advise that you follow the resources of Public Health England, the World Health Organisation (WHO) and the Center for Disease Control (CDC) to ensure the safety of you, your staff and attendees.

How to prepare a safe event for everyone

  • You would need to stay informed about the latest status of the coronavirus outbreak and follow the best precautions for your team and attendees.
  • Evaluate your agenda and reduce the risk of transferring illnesses. For example, during networking sessions, discourage shaking hands and encourage fist punches instead, reducing the transfer of germs.
  • Communicate with your delegates and keep them informed about your event going ahead and outline what you are doing to reduce the risk of transferring germs, e.g. free hand sanitizer at every opportunity.
  • Consider running a virtual event instead of in the form of an online event. There are many platforms such as Eventbrite and Binumipro that can facilitate this for you.

Other useful information

If you are attending a business trip abroad and you are worried about whether your insurance will be valid if you are affected by COVID-19 then please read the guidance from the Association of British Insurers on travel insurance.

If you believe as an event organiser that you need to cancel your event due to the coronavirus outbreak then here is a useful article about whether you will be insured against this issue. The answer would really depend on your event insurance policy now that the government classed COVID-19 as a notifiable disease on the 5th March.

As a company that provides staff at events throughout the UK and abroad, our top priority during this time is to support our clients as best we can. If you have any additional questions or would like our advice on staffing needs then please contact us today.