Tag: safety

News

How to host a socially distanced event

Hosting a socially distanced event can seem daunting but we can help you make the process very easy and simple to carry out. 

Firstly, before you plan or setup to host a socially distanced event you need to check on the UK government website to find out what your local guidelines are for events. Once you have familiarised yourself with your regional and local rules then you can start to plan your event. 

Reduce risk 

As with any event you need to identify, measure and reduce the risks for all attendees and staff. Identify any risks to your staff and attendees, implement the relevant safety steps (ranging from cleaning surfaces to flexible refund policies), communicate all policies to staff and attendees and use a checklist so that safety is at the forefront. 

Follow safety steps 

There are simple safety steps that you can implement at your event, event when these are not a requirement. Provide hand-washing stations or hand sanitiser, ensure the venue has the correct ventilation or HEPA air filters and signage for social distancing. 

Include a Hybrid Virtual element to your event

Including a virtual aspect to your in-person event is a great way to include individuals who couldn’t attend due to travel restrictions. It can also be a great way to add additional income to your bottom line. 

Use technology more 

Technology can really help to provide that ‘touchless’ experience for the attendee such as online ticketing. Certain apps/platforms allow the attendees to book out their entire day beforehand so they can limit the amount of contact with others within the venue and adhere to social distancing rules. 

Be flexible 

Being able to constantly adapt to situations when they arise is not new to any event manager. Hosting a socially distanced event currently means that you must be flexible if local COVID-19 guidelines change. Any attendee coming back to in-person events will feel nervous and anxious and that is understandable but we must remember we are all in this together.

For any additional advice on how to host a socially distanced event, please get in touch and we will be more than happy to help.  

News

Our guidelines for a safe working environment for event staff

The Association of Event Organisers (AEO) has set out guidance to support and assess the safe working environment at live events post COVID-19 to assist with the recovery of the events industry.

There is a number of items that will need to be considered post COVID-19 at live events so we have put together a short overview of the AEO guidelines for us all:  

  1. Approved by the UK government

The guidance will help to achieve common standards of health, safety and operational planning, management and on-site conduct for the events industry.

  1. The All Secure Standard – Risk Assessment Framework

The health and safety of industry professionals, customers and delegates must remain top priority to any event organiser. The ‘All Secure Standard’ has been set up to provide a best-practice guide to industry professionals.

  1. Key Measures

The AEO UK operations group has put together a list of key measures to consider when planning events that can be used in-conjunction with risk assessments. The measures are also scalable depending on the size of your event.

  1. Risk Assessment

An event risk assessment has been developed to identify the contact points where, when and how transmission at the event is most likely to occur and assigns the controls best able to reduce the risk of this transmission. The AEO. Have provided a basic risk assessment and a more comprehensive risk assessment.

We will be working towards adapting these guidelines to our client’s events and completing all risk assessments prior to any events taking place. Our guidance, along with the AEO guidelines, will be continually reviewed to ensure best practice is being adhered to at all times.

We are looking forward to getting back to providing knowledgeable, highly-skilled event staff to the events industry across the UK very soon. In the meantime, if you have any event related questions, please contact us.